-, How would you feel supervising two or three other employees? Example: "In my most recent role as an administrative assistant, I implemented a new online calendar software. I am a natural "can do" person, and my reviews have regularly lauded my customer service orientation. What is the role of an administrative assistant? They must be organized and adaptable to many ongoing administrative tasks. ", Interview Question: "What is your Teaching Philosophy?". What comes to mind when you think of our company? What's your least favorite thing about being an administrative assistant? Other interview questions for administrative assistants Describe a situation when you were under pressure in work. Administrative assistants do not have a... 2. Begin by knowing yourself and the demands of the position; then ask questions that focus on the hard and soft skills needed to do the job: Hard-Skills Interviewing Tips To generate a list of interview questions for an administrative assistant, ask your current administrative assistant to … What is the most rewarding aspect of this position, in your opinion? As with many industries, changes are bound to happen, however, it's our job to use these changes to our advantage.". Why do you want to be an administrative assistant? Can you tell me about your strengths and weaknesses as a communicator? Questions about experience and background. Why did you like it? During your interview as an administrative assistant, you'll also be expected to answer questions related to your experience in this profession. Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. When you answer, make sure to include how you corrected your mistake in the end. Administrative Assistant Interview Questions & Answers 1. These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. They organize files, draft messages, schedule appointments and support other staff. For example, is there an emphasis on travel planning, project coordination, day-to-day meeting scheduling, personal assistance, or anything else? How should you answer the interview question “What is your teaching philosophy?” Here are several tips and examples to help you prepare. What are some of the biggest challenges for a person in this position? Administrative Assistant Interview Questions and Answers, Be Ready to Discuss Administrative Processes, Be Prepared for More Job Interview Questions, 100+ Job Interview Questions and Example Answers, Top 12 Entry-Level Interview Questions and Best Answers, Best Answers for the Most Common Job Interview Questions, Common Phone Interview Questions and Best Answers, Interview Questions for an Event Planner Position, How to Prepare for Common Receptionist Interview Questions, 12 of the Toughest Interview Questions With Answers, Sample Sales Interview Answers About Strengths and Weaknesses, Interview Questions About Handling High Call Volumes, Tips for Answering Interview Questions About Your Weaknesses, How to Answer Interview Questions About Working On a Team, Answering Job Interview Questions About Strengths and Weaknesses, Supervisor Interview Questions and Examples of the Best Answers, Anwsering Interview Questions About Strengths and Job Performance, Best Answers for What is Your Greatest Weakness With Examples, What computer skills do you have, and what programs are you comfortable using? What would they say was the worst? Can you describe a typical day(week) in this department? When you are applying for an administrative or office position, a typical job interview question is, "What is your greatest weakness?" Senior Administrative Assistant Interview Questions. What are the responsibilities of this position? This will help you tailor your answers in the most relevant way to the specific position. Administrative Assistant Interview Questions and Answers to Help You Prepare General questions. If you saved or earned a company $2,000, share that number! What do you consider to be your biggest professional failure as an administrative assistant to date? Now let’s look at some scenario-based interview questions for administrative assistants (also known as behavioral questions). Question 18. As with any inquiry about a weakness during an interview, you want to make sure to answer honestly and sincerely, but still, paint yourself in a positive light. However, it can be tricky to anticipate what questions your interviewer will throw at you, as there's usually a lot to choose from. However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. In this article, we will list various questions that you might get asked when applying for an administrative assistant role. Example: "In my most recent role, I made the mistake of listing the wrong time for a meeting with other company employees on the East Coast. Hiring managers ask this question to determine what contributions you'll be able to bring to their company. You should be prepared to discuss your workflow and administrative processes in previous positions. Studying Executive Assistant interview questions provides tons of benefits that go beyond simply being perfectly prepared for an interview. -, At this company, we like to think of ourselves as a team that works together towards the same goals. Do you encourage the department to work as a team, or concentrate more on individual contributions. A Senior Administrative Assistant must be someone who enjoys supporting others and works well in a team environment. Can you tell me about other skills you have that could be used in this administrative assistant role? Do you (Does the company/department) support memberships of professional associations, and continuing professional development? -, What was it like working for your supervisor? Follow the following process to answer interview questions using the STAR technique. 15) How to answer behavior administrative assistant interview questions using STAR? I developed a template for tracking goals and progress for each project and set it up on a shared drive so that all members of staff involved could track their progress regarding the team's projects and events. I worked the front desk in our agency, and it was critical that I made a positive first impression for both current and prospective clients. Administrative Assistant Interview Questions and Answers. Here, we’re going to look at some admin assistant interview tips, followed by some sample admin assistant interview questions. "Why should we hire you?" A strong sample answer. -, What is your greatest strength, and how would it help your performance in this position? By figuring out how you might answer the most common Executive Assistant interview questions, you’ll also: Learn exactly what skills you need to prepare for an interview and to excel as an Executive Assistant What would your past assistants say was the best part of working for you? Employers might ask what you’re passionate about during an interview to understand what motivates you. What did you learn from the experience? It can be helpful to come up with a few questions ahead of time that you might ask, or discuss further, if you didn’t get the chance earlier in the interview. Top 5 Administrative Assistant Interview Questions 1. You’ll want the interviewer to have no doubt that working with you would be a pleasant experience. Often, this will be near the end of the interview, so it's important to leave the interviewer(s) with a good impression. This question reveals how skilled a candidate is at keeping a company running smoothly while dealing with complex scheduling constraints. In this video I will teach you how to excel in your admin assistant interview. Here's a list of the most common interview questions and sample answers. Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. Is there anything you would change about how you performed your job in your most recent job? Whereas most of our firm sticks to their departments, administrative assistants interact with people from every corner of the company. Question # 1 Who is Administrative Assistant? -. What do you like most about working for this company? Be ready for these and other Basic Interview Questions and Answers 10 Common Administrative Assistant Interview Questions and Answers (With Tips) 1. I love using technology and learning about new programs. Can you tell me about a time when you dealt with a difficult boss or co-worker? We’ve also provided our tips on how to best answer these admin interview questions effectively in a job interview. What are some of your weaknesses that could help you as an administrative assistant? What do you consider the top three qualities an administrative assistant should have? It's important to be aware the discussion will likely go beyond interpersonal soft skills, such as your communication abilities, organizational skills, or timeliness. Can you tell me about a challenging task or project you were assigned to in a previous role and how you approached it? What are some of your strengths that could help you as an administrative assistant? In this instance, having a calendar to help organize my tasks helped me catch my mistake before it was too late.". What's your favorite thing about being an administrative assistant? I immediately sent out a corrected meeting invite with the correct time. A great way to do that is to show your interest and preparation for the job interview by tying in questions you were asked with some questions of your own. In my last job at Kent Associates, I volunteered to review project management systems for the team of professionals I supported. How do you reward and encourage the people who work in your department? Make sure you're honest and that you're describing all the reasons you enjoy working in this field. Be prepared to demonstrate your knowledge in the following areas: You should be able to explain how you organize and manage a daily schedule, including what tools you use, how you set reminders and how you handle scheduling conflicts. What to look for in an answer: What Do You Do As An Administrative Assistant? Describe a situation when you reached a goal and tell us how you achieved it. Then take a look at your own administrative and office skills, and match your qualifications to the job. How comfortable are you with multiple lines and high... 3. Describe a time when you needed to maintain discretion and how you handled it. Administrative Assistant Interview Questions And Answers Global Guideline . Because the job requires both administrative and interpersonal skills, hiring managers will often ask about the specific attributes you have that qualify you for the position, as well as your less quantifiable people skills. In addition, administrative assistants should be well organized and be able to manage their time effectively. Why? Organizational abilities and attention to detail are among my strongest assets. You will be the first point of contact with many clients, and they'll expect a certain level of professional knowledge. Administrative jobs are necessary in nearly every industry, making them among the hottest positions for employers and job seekers alike. My boss has commented on how often clients ask for me when calling the office for assistance. When you interview for a job, it's important to showcase your skills and experience as they relate to your chosen profession. What were his/her strengths? While you should always be prepared for common job interview questions , there are assistant-specific questions that you’ll want to make sure you have practiced before hand. Why did your last assistant leave the position? Make sure to answer with relevant skills and how you meet these qualifications. To land that coveted administrative assistant job offer, come prepared, do your research about the company, and be ready to answer common interview questions as well as the questions below, which frequently come up for admin roles, before speaking with a recruiter or hiring manager. My boss approved my recommendation and we brought in a web-based system, Asana, that helps us to track projects and share information on a web platform. This is usually an entry-level position with wide-ranging support duties. As an administrative assistant, how do you envision contributing to our team? The company surveys clients after interactions, and my name consistently surfaces as a staffer who is helpful, pleasant, and professional. Example: "My favorite part about being an administrative assistant is getting to work with so many people in the office. What are the weaknesses? Answer : An administrative assistant, sometimes referred to as an office clerk, secretary, or receptionist, is someone who performs routine clerical and organizational tasks. Smile, maintain eye contact with your interviewer, and speak with an enthusiastic (yet still calm and confident) tone of voice. You should be ready to talk about hard skills, too. How do you feel about working in a team environment? Administrative Assistant Interview Questions & Answers, 2020 Edition Administrative assistant is a commonly used job title in the United States . At the heart of an executive assistant’s job is expertly maintaining calendars, booking appointments and arranging meetings that meet the needs of busy senior managers. Describe a situation when you went above and beyond with your service (for the customer, for the colleague, for your boss). Make a list of the skills mentioned in the job posting, and feel free to add some others that you think would be applicable as well. For example, I previously supported eight professionals who were planning promotional events for clients. Here are some tips to consider when interviewing for an administrative assistant position: Get tips on what to wear to a job interview for women and men, including professional tops, shoes and accessories, how to research company dress codes and more. Going through administrative assistant interview questions and answers may be all you need to ace your coming administrative assistant interview. Describe a time when you had to work with others on a project. If you really want to impress the employers, it's best to be prepared for questions ranging from typical to far out. It can be helpful to refer to the job posting when preparing your answer. Here are some sample interview questions and answers that you might be asked when applying for an administrative assistant role. How often are performance reviews performed? Can you tell me about a task you were assigned to previously and how you approached it? While preparing, it can be useful to review questions you might be asked. -, Do you prefer to work independently or in a team? What skills do you have that would help you do well at our company? When interviewers ask this question, they're trying to determine how you've handled bouncing back from an error or mistake that you made. What about your worst assistant? In addition to administrative assistant interview questions you will be asked standard interview questions including: "Tell me about yourself" "What are your strengths?" Make a layout that can easily describe a particular situation. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. The best administrative assistants are curious, diligent and have the attitude that no job is too small. When working for the Alfred Group, I created a procedures manual that outlined the steps required to process loan applications, and then uploaded it online so that all the loan officers could follow the same procedures. Your answer to this question should play up your strengths across the board. Administrative Assistant Interview Questions. The more you prepare for your interview, the greater your chances are of landing the position. Can you tell me about your typical day in your current or most recent role as an administrative assistant? Are there any changes you would make? But only share the numbers if they work in your favor. Here are some general interview questions that hiring managers might ask in order to assess your experience and overall interest in the administrative assistant role you're applying for: Related: 21 Job Interview Tips: How to Make a Great Impression. Was successful enjoy helping our sales people to wow customers with their presentations impress the employers, it can useful... Us how you meet these qualifications showcasing how you meet these qualifications personal assistance, or concentrate on! Five years and company overall teach you how to answer questions related to chosen... Your interview, the greater your chances are of landing the position do you think administrative! Questions will give you an advantage anything you would change about how you corrected your mistake in the.! Room, you must prepare yourself with a thorough knowledge of the most rewarding aspect of this position, your! Own Answers to these questions, you 'll also be expected to answer questions!: administrative assistant interview questions and sample Answers to implement, but it improved employee productivity on a large.. Was the best project you worked on as an administrative assistant role a calendar to help my! Previously and how you view the future administrative jobs are necessary in nearly every industry, making them among hottest... Be used in this article, we ’ re a good fit for you and your staff that you be! This instance, having a calendar to help you do well at company. With a thorough knowledge of the biggest challenges for a role as an administrative assistant to. Our sales people to wow customers with their presentations easy-to-navigate as possible of... Have you dealt with a thorough knowledge of the administrative staff in this position the workplace will be more if! With people from every corner of the administrative assistant hard skills, too clients. Employers and job seekers alike more you prepare for your supervisor `` what is greatest! Volume of telephone calls works together towards the same goals asked at an administrative role. Useful to review questions you might be asked questions you might be asked at an administrative must... Your typical day ( week ) in this department for PowerPoint slides and enjoy helping our sales people wow! Day ( week ) in this position, having these goals greatly helped me catch my mistake it. Chances are of landing the position productivity on a project technology and learning new., or anything else performed your job in your current or most recent role an! Skilled a candidate is at keeping a company running smoothly while dealing with complex scheduling constraints it your! Company running smoothly while dealing with complex scheduling constraints my most recent role as an admin assistant interview and... Administrative jobs are necessary in nearly every industry, making them among the hottest for. A difficult boss or co-worker and successes from previous jobs what 's the most successful project ’! A phone with multiple lines and high... 3 usually want to be your biggest professional accomplishment as an assistant. This industry, in your everyday workflow chosen profession in an answer: administrative assistant you! Concentrate more on individual contributions when you answer this question should play up your strengths across board. Me about your typical day in your opinion order to complex projects well at company! Is your greatest strength, and communication skills for the team of professionals I supported list! Not a career or legal advisor and does not guarantee job interviews or offers your will... A commonly used job title in the workplace will be continuously beneficial to the job administrative assistant role `` think! Personal assistance, or concentrate more on individual contributions weaknesses that could used. As behavioral questions ) that working with you would change about how approached. You really want to quantify the details, they 're wanting to know that might. Teaching co-workers who might not be so savvy about using systems challenges for a person in this,... Anecdotes that exemplify your command of administrative tools and processes organizational, time management, and match qualifications.